Executive Assistant at Spire
Luxembourg

 

Spire is looking to for a high-energy, English and French-speaking Executive Assistant to work with our Executive Team and to manage key business functions of the Luxembourg office. This person will support the CEO and EVP CorpDev on initiatives across all aspects of the business. This high growth, fast-paced environment offers challenge and interest for the right person. Your impact will be invaluable, your execution vital: you’ll never be bored at Spire.

 

Responsibilities of your role:

 

  • Extensive scheduling and calendar management for C-level executives
  • Intricate travel management for CEO and EVP CorpDev
  • Travel assistance for executive team and other staff members where needed
  • Liaising with key stakeholders in multiple time zones
  • Expense management for executives
  • Assisting executive team with PowerPoint presentations
  • Quarterly Board Meeting organization
  • Manage general office tasks, including but not limited to arranging conference rooms, directing inbound calls, scheduling meetings, greeting VIP’s, etc
  • Working on C-level initiatives
  • Working with General Counsel in support of legal department related activities

 

Qualifications / Experience:

 

  • Must be fluent in French & English
  • 5+ years in an executive assistant role supporting C-level (or e.g. partner level in consulting environment)
  • Experience with complicated and ever-changing diary/calendar scheduling and working with multiple time zones
  • Attention to detail is imperative
  • Intermediate to advanced knowledge of Google tools, including Gmail, Calendar, and Docs
  • Intermediate MS Office skills (Word, PowerPoint, Excel)
  • Strong problem-solving skills and ability to prioritize workload in a busy environment
  • Capacity to adapt quickly in a rapidly evolving workplace
  • Excellent communication skills – both written and verbal